Safety Matters Vault is a powerful document management system that helps you securely organize, access, and track safety-related documents across your organization. With smart linking to people, assets, and cases, Vault ensures that critical information is always just a few clicks away.
Use Case Scenarios
Schools & Youth Organizations
Store staff training records, incident files, facility checklists, and compliance documents — all in one secure place.
Nonprofits with Multiple Locations
Centralize safety documentation while giving each site controlled access to what they need.
Grant-Funded Programs
Quickly retrieve required documentation for state reporting or audits without digging through paper folders.
Top Benefits
Organize safety records with ease
Find what you need — instantly
Control access by role or team
Link documents to real-world actions and assets
Stay audit-ready with full activity tracking
Detailed Features
- Upload any file format
- Organize by type, category, or tag
- Full document version history
- Link files to incidents, inspections, people, locations, or assets
- Quickly access related materials within case workflows
- Search by tag, title, upload date, or even document content
- Save common searches as filters for faster access
- Control who can view, edit, or manage files
- Set access by team, facility, or user role
- See who accessed, modified, or shared each document
- Maintain compliance with safety and privacy policies
What Our Customers Are Saying
Boys & Girls Clubs of the Los Angeles Harbor
Boys & Girls Clubs of Carson
Customer Quotes
FAQs / “Is This Right for Us?”
Yes — documents can be tagged and linked to almost any entity in the system.
Vault offers encrypted storage, role-based permissions, and full audit trails.
Absolutely — and you can still search by tags or even document contents (OCR-enabled).